Privacy Policy — StaffHR App

"StaffHR" is an employee self-service application used by organizations subscribed to the StaffHR human-resources system. This policy explains what data the app processes and how it is used and protected.

1. Who controls your data?

Your account is created and managed by your employer, who acts as the data controller. StaffHR processes data on your employer's behalf and under its instructions.

2. Data the app processes

• Account & employment profile: name, email, phone number, employee ID, department and job title, and compliance data recorded by your employer (e.g. national ID/Iqama, passport, bank IBAN) for employment and payroll administration.
• Precise location: used only at the moment of check-in / check-out to verify you are inside your employer's approved work locations. The app does not track your location in the background.
• Attendance data: check-in/out times you record.
• Payroll, leave and letters: displayed to you as recorded by your employer; you can download your documents (e.g. payslips) as PDF.
• Login credentials: username and password (sent for authentication only, never stored in plain text) and session tokens.

3. What we do NOT do

• We do not sell your personal data.
• We do not use your data for advertising or marketing.
• We do not collect data that is not needed for the app to function.
• The app never tracks your location outside the check-in/out action you initiate.

4. Data sharing

Your data is accessible to your employer (HR staff and authorized managers) according to system permissions. It is not shared with third parties unless required by law.

5. Security

Role-based access controls are enforced within the system; data is transmitted over secured channels and hosted on firewalled servers with restricted access.

6. Retention and deletion

Data is retained for the duration of the employment relationship and per your employer's policies and legal requirements. You can request account and data deletion via the account deletion page.

7. Your rights

Under the Saudi Personal Data Protection Law (PDPL) you have the right to access, correct, or request deletion of your data. Direct requests to your employer's HR department or contact us directly.

8. Children

The app is intended for adult employees (18+) and is not directed at children.

9. Contact

Questions about this policy: info@trystaffpro.com